NIHR Research Support Service (RSS) delivered by Newcastle University
and Partners
Privacy Notice
The NIHR Research Support Service (RSS) Hub delivered by Newcastle
University and Partners is one of eight hubs across England which deliver a
national collaborative service.
The NIHR RSS delivered by Newcastle University and Partners is strongly
committed to protecting personal data. This privacy notice outlines the
types of personal information we collect, how we get this information and
why we have it, and how we store information.
Our contact details:
Name: Julie Honsberger, Chief Operating Officer
Address: NIHR RSS, Newcastle University, Baddiley-Clark Building,
Richardson Road, Newcastle upon Tyne, NE2 4BN
E-mail: nihr-rss@newcastle.ac.uk
The type of personal information we collect:
We currently collect and process the following information:
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Name
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Email address
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Telephone number
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Role
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Organisation
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Enquiry type
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ORCID ID
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Dietary requirements
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Accessibility requirements
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by
you for one of the following reasons:
-
Events that you register to attend
-
To request research-related guidance and input
-
To allow you to participate in education and training
-
Through sign up to our mailing list
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For feedback on our services
· Participating in meetings and working groups to support the
delivery of the Research Support Service
We use the information you have given us to manage your attendance at
meetings and events, to provide guidance and input about research, offer
training, share our news with you and to ask for feedback on our services.
We may share this information with members of our team, who are based
within Newcastle University, Durham University, Northumbria University and
Teesside University.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases
we rely on for processing this information are:
(a) Your consent and for images at our events
. You are able to remove your consent at any time. You can do this by contacting
Julie Honsberger at nihr-rss@newcastle.ac.uk
(b) We need it to perform a public task. We do not pass any personal
information on without your permission, but we report annually to
National Institute for Health and Care
Research (NIHR), part of Department for
Health and Social Care.
How we store your personal information
Your information is securely stored.
Please see our retention schedule below for how long we keep your
information for.
|
Information
|
Retained for
|
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Event registration and training
|
Until the end of our contract
|
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Request for guidance and input related to research
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12 months after the end of our contract
|
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Mailing list
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Until you unsubscribe or our contract ends
|
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Researcher feedback
|
Until the end of our contract
|
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for
copies of your personal information.
Your right to rectification - You have the right to ask us
to rectify personal information you think is inaccurate. You also have the
right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to
erase your personal information in certain circumstances.
Your right to restriction of processing - You have the
right to ask us to restrict the processing of your personal information in
certain circumstances.
Your right to object to processing - You have the the
right to object to the processing of your personal information in certain
circumstances.
Your right to data portability - You have the right to ask
that we transfer the personal information you gave us to another
organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you
make a request, we have one month to respond to you.
Please contact us at
nihr-rss@newcastle.ac.uk
if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you
can make a complaint to us at
nihr-rss@newcastle.ac.uk
You can also complain to the ICO if you are unhappy with how we have used
your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
